5 Smart Ways Facility Managers Cut Labor Time and Waste Effectively

Boosting Efficiency in Facility Management

Labor costs and product waste are two of the biggest challenges for facility managers. But cutting staff isn’t the answer. By investing in the right tools, simplifying processes and tapping into expert guidance, you can boost productivity and save resources without sacrificing quality.

Here are five strategies to help you get started:

1. Reduce product waste with smarter tools.

Waste control starts with the right dispensing solutions. Automated paper towel dispensers can reduce paper usage by up to 50% by releasing consistent amounts and minimizing overuse. For hand soap and sanitizer, smart dispensers deliver precise doses, cutting costs by as much as 80%. Many models also feature auto-refill alerts and leak detection, reducing both supply waste and maintenance labor.

The payoff is twofold: lower supply costs and less staff time spent on refills, cleanup and unnecessary replenishment.

2. Use the right cleaning equipment.

Choosing the correct tools for the job significantly affects speed. Backpack vacuums, for example, can be up to four times faster than traditional upright vacuums. They allow staff to move easily around furniture, up stairs and into tight spaces without the hassle of cords or bulky machines.

When cleaning is quicker and more flexible, you reduce the labor hours needed for routine maintenance without compromising cleanliness.

3. Standardize and simplify processes.

Consistency is one of the fastest routes to efficiency. Pre-measured Ready-to-Use (RTU) cleaning systems ensure the right chemical dose every time, eliminating mixing mistakes, overuse and wasted product. These systems also make onboarding easier, cutting training time and reducing errors.

Standardized processes mean any staff member can follow the same steps and achieve the same results. This means faster, more consistent cleaning and less time spent correcting mistakes.

4. Invest in staff safety and engagement.

A safe, engaged workforce is a more productive one. Workers who feel valued and equipped with the right tools are less likely to leave, which reduces turnover costs and the time needed for constant training.

Prioritizing ergonomics, safety protocols and supportive management not only protects your team but also fosters loyalty.

5. Leverage expert vendor support.

Partnering with knowledgeable suppliers can uncover hidden savings. GBAC-certified experts, like those from Staples Business, can assess your facility to identify inefficiencies in both labor and product use.

Vendors with a nationwide distribution network and automated replenishment tools help streamline ordering, ensure you have the right products on hand and minimize costly last-minute purchases.

Reducing costs doesn’t have to mean cutting people or corners. By equipping your team with the right tools, simplifying processes and working with expert partners, you can make every labor hour and supply dollar go further.